Introduction

Imperial Wisdom Graduate Campus Pvt. Ltd. ("we", "us", "our") is committed to protecting your privacy and ensuring the security of your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our Learning Management System (LMS). We comply with Sri Lanka’s data protection laws, including the Personal Data Protection Act No. 9 of 2022, and other relevant regulations.

Information We Collect

We collect information to provide better educational services and to comply with legal obligations. The types of information collected include:
Personal Identification Information: Full name, date of birth, gender, nationality, national identity card number or passport number, contact details (address, phone number, email).
Academic Information: Enrollment details, course registrations, academic records, attendance, grades, certifications.
Financial Information: Payment details, bank account information, scholarship or financial aid data.
Health and Welfare Information: Medical history, disability status, counseling records (where applicable and with your consent).
Technical Information: IP address, browser type, operating system, device identifiers, access times, pages visited.
User-Generated Content: Communications, feedback, assignments, forum posts, and other content submitted via LMS.
Cookies and Tracking Data: Information collected through cookies and similar technologies.

How We Use Your Information

Your personal data is used for the following purposes:
To process admissions, registrations, and course enrollments.
To manage your academic progress and issue certifications.
To provide access to LMS and other digital resources.
To communicate important information, including announcements, updates, and emergency notifications.
To process payments, refunds, and financial aid.
To improve our website, LMS, and educational services through analytics.
To comply with legal and regulatory obligations, including reporting to government bodies such as the University Grants Commission (UGC) of Sri Lanka.
To ensure campus safety and security.

Legal Basis for Processing

We process your personal data based on the following legal grounds:
Your consent (where required).
Performance of a contract (e.g., enrollment agreements).
Compliance with legal obligations.
Legitimate interests pursued by Imperial Wisdom Graduate Campus Pvt. Ltd. (e.g., improving educational services).

Data Sharing and Disclosure

We do not sell or rent your personal data. However, your information may be shared with:
Government Authorities: For compliance with laws, audits, and reporting (e.g., Ministry of Education, UGC).
Third-Party Service Providers: Such as payment processors, IT service providers, cloud hosting, and LMS vendors, under strict confidentiality agreements.
Academic Partners: For collaborative programs or student exchange, only with your consent.
Law Enforcement: If required by law or to protect the rights, property, or safety of Imperial Wisdom Graduate Campus Pvt. Ltd. or others.

Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy or as required by law. Academic records are typically retained permanently or as per regulatory requirements.

Data Security

We employ appropriate technical and organizational measures to protect your data against unauthorized access, alteration, disclosure, or destruction. These include encryption, access controls, secure servers, and regular security audits.

Your Rights

Under Sri Lankan law, you have the right to:
Access your personal data held by us.
Request correction or update of inaccurate or incomplete data.
Request deletion or restriction of processing under certain circumstances.
Object to processing based on legitimate interests.
Withdraw consent at any time (where processing is based on consent).
Lodge a complaint with the relevant data protection authority. To exercise these rights, please contact our Privacy Officer at support@iwgc.lk.

International Transfers

If your data is transferred outside Sri Lanka (e.g., to cloud service providers), we ensure adequate protections are in place consistent with Sri Lankan data protection standards.

Children’s Privacy

Our services are intended for students aged 18 and above. For minors, parental or guardian consent is required for data processing.

Changes to This Policy

We may update this Privacy Policy periodically. Changes will be notified via our website and LMS, with the updated effective date.